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Terms of Sale



EEO/VETS/M/W/DISABILITY Employer- Federal contractors, please click on the link to review new regulations: OFCCP: Section 503 of the Rehabilitation Act

Scope and Applicability

All quotations, orders, and invoices are subject to the Standard Terms and Conditions set forth herein. ANY ADDITIONAL, DIFFERENT OR CONFLICTING TERMS AND CONDITIONS ON ANY DOCUMENT ISSUED BY CUSTOMER AT ANY TIME ARE HEREBY OBJECTED TO AND REJECTED BY VMI, SHALL BE WHOLLY INAPPLICABLE TO ANY SALE MADE OR SERVICE PERFORMED HEREUNDER, AND SHALL NOT BE BINDING IN ANY WAY ON VMI. Any of the following shall constitute, but is not the sole form of, Customer’s acceptance of these Standard Terms and Conditions: (1) submission of a purchase order, (2) delivery of goods, or (3) commencement of services.

Quotations and Orders

A VMI quotation may be accepted by Customer in writing within thirty (30) days from its date or within the period of time otherwise stated in the quotation, whichever is less. Verbal quotations are only valid on the calendar day on which they are given unless confirmed with a written quotation on that calendar day. A VMI quotation is an offer for the Customer to buy. Customer’s acceptance of a VMI quotation is subject to these Standard Terms and Conditions. VMI is not required to accept Customer’s orders. Any Customer purchase order shall not result in an agreement unless and until such order is accepted by VMI and acknowledged by it or its authorized representative at VMI’s office in Cedar Rapids, Iowa, and such order or VMI acceptance shall be subject to these Standard Terms and Conditions. IN THE EVENT THAT THE CUSTOMER’S PURCHASE ORDER, ACCEPTANCE, OR OTHER WRITTEN COMMUNICATION STATES TERMS ADDITIONAL TO OR DIFFERENT FROM THESE STANDARD TERMS AND CONDITIONS, THESE STANDARD TERMS AND CONDITIONS SHALL PREVAIL, AND THE TERMS AND CONDITIONS OF THE CUSTOMER’S PURCHASE ORDER, ACCEPTANCE, OR OTHER WRITTEN COMMUNICATION SHALL BE OF NO FORCE OR EFFECT.

Payment Terms

Unless otherwise stated below or on VMI’s invoice, payment shall be due within thirty (30) days from the date of VMI’s invoice. Payment for the goods and/or services must be made in U.S. Dollars. Any amount payable by the Customer and not paid when due shall bear interest, payable on demand, until such past-due amount is paid in full at the lower of 18.00% per annum or the highest rate allowed by law. Customer agrees to pay all fees, costs and expenses incurred by VMI in collecting amounts due, including but not limited to attorney fees and expenses. VMI reserves the right to change credit and payment terms when, in VMI’s opinion, Customer’s financial condition does not justify the making of any shipment (or the provision of services) on the terms specified herein. In such event, VMI may elect to make a shipment C.O.D. or on a cash in advance basis, suspend performance, or revoke its acceptance of Customer’s order. If a manufacturer requires a deposit or payment in full at the time of order placement, those same requirements will be passed on to the Customer, which requirements Customer hereby accepts. Payments by Customer shall be applied first to VMI’s accrued but unpaid costs of collection, then to accrued but unpaid interest, and then to principal and other fees, charges and costs. Any taxes or import duties imposed by the laws of any country, dominion, state, territory, province, municipality or other authority, which VMI may be required to pay or to reimburse to others by reason of the ownership, use or sale of any goods or services delivered hereunder, will be added to the purchase price, either as a separate item or included in the invoice price of the goods or services, as the law may require or VMI may determine.

Shipping, Title, Risk of Loss, and Delivery

Unless otherwise stated on VMI’s quotation or VMI’s order acknowledgment form, all shipments from VMI are made F.O.B. VMI’s shipping point. Title and risk of loss shall pass to Customer upon delivery to the carrier at VMI’s shipping point or upon delivery to the carrier at the manufacturer’s shipping point if the goods are shipped directly from the manufacturer to Customer. In the absence of shipping directions from Customer and without VMI incurring any liability, products will be shipped by the method and via carrier that VMI believes dependable. The carrier shall not be an agent of VMI. VMI will not be liable for any damage to goods while such goods are in transit. VMI shall have no responsibility or liability for goods shipped directly from the manufacturer.


Goods and services shall be inspected by Customer upon delivery and any use of the goods and services for purposes other than inspection and testing during this period shall be considered an acceptance. If the goods or services fail to conform in any way, the Customer shall notify VMI within three (3) days of delivery and failing such notification the goods and services shall be deemed to have been accepted.

Delivery Dates

Stated delivery schedules or dates are good faith estimates only and not a commitment as to delivery on specific dates. Such delivery schedules or dates are approximate and are contingent on product availability, manufacturers’ estimated factory schedules, and certain other conditions prevailing at the time of placement of a quotation, receipt of an order or fulfillment of an order. VMI will attempt to ship the products or provide the services within the estimated times reflected on the quotes and tracking reports but will not be liable for any failure to do so. VMI SHALL NOT IN ANY EVENT BE LIABLE IN DAMAGES, WHETHER CONSEQUENTIAL, SPECIAL, INCIDENTAL, OR OTHERWISE, FOR ANY DELAY IN SHIPMENT, DELIVERY OR PERFORMANCE. Delay in delivery of any shipment or performance of any services shall not relieve Customer of its obligations to accept such shipment or any other shipment or any services. If VMI learns that VMI cannot ship within the estimated times, Customer will be advised on the next tracking report of the new estimated ship date. VMI reserves the right to make delivery in installments. Each such installment shall be separately invoiced and paid for when due, without regard to subsequent deliveries. For items on backorder, VMI may ship whenever the products become available without notice to the Customer.

Return Policy

All claims for shortages or errors must be made before Acceptance as defined above, must be in writing, and must specify with particularity the nonconformity. Returns require prior written authorization from VMI and are subject to the then effective Return Material Policy of VMI (including without limitation applicable restocking fees) as provided on VMI’s web site at, and no credit will be allowed for goods returned without prior written authorization from VMI. Special orders, custom products, and wire cuts are non-returnable and non-refundable. Goods that have been used and/or modified are non-returnable and non-refundable.

Excused Performance

Performance by VMI is excused when there is any contingency beyond the reasonable control of VMI (including but not limited to Acts of God, inability to obtain materials or energy on terms considered practical by VMI, governmental actions or legislation or labor difficulties) which interferes with VMI’s distribution of goods or other performance hereunder. VMI’s contractual obligations may be modified by VMI as necessary to sustain business at a commercially practicable level, including but not limited to VMI’s use of alternate sources of supply and VMI’s cancellation or modification of existing orders. VMI may impose surcharges due to sudden increases in VMI’s costs for obtaining transportation, fuel or materials. Such surcharges will be added to the purchase price to be paid by Customer.

No Warranty


Limitation of Damages and Remedies

UNDER NO CIRCUMSTANCES WILL VMI BE LIABLE FOR ANY PUNITIVE, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT LIMITATION ANY LOSS OF PROFITS, REVENUE, BUSINESS OR OPPORTUNITY, OR ANY LOSS OCCASIONED BY DELAY IN DELIVERY) BASED ON BREACH OF CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR ANY OTHER LEGAL THEORY, EVEN IF ADVISED AS TO THE POSSIBILITY OF SAME. Customer’s sole remedies from VMI with respect to goods or services purchased hereunder shall be, to the extent applicable and qualifying (a) replacement of the goods purchased hereunder in compliance with, and subject to, the terms of the paragraph entitled “Return Policy” above, or (b) if allowed in VMI’s sole discretion upon return of the goods from Customer to VMI, return of so much of the purchase price as has been paid for the goods or a credit (not to exceed the purchase price paid) against the unpaid purchase price of other goods delivered or to be delivered to Customer. FURTHERMORE AND WITHOUT LIMITING ANY OF THE FOREGOING, IN NO EVENT SHALL VMI’S LIABILITY EXCEED THE AMOUNT ACTUALLY PAID TO VMI BY THE CUSTOMER FOR THE GOODS AND SERVICES. The foregoing is intended as a complete allocation of the risks between VMI and Customer, and Customer hereby agrees that this limitation upon remedies will not have failed of its essential purpose. The Customer’s remedies set out herein are exclusive.

Governing Law; Jurisdiction; No Jury Trial

All orders and these Standard Terms and Conditions shall be governed by, and construed in accordance with, the laws of the State of Iowa without regard to its conflict of law provisions. Customer (1) agrees that any suit, action or other legal proceeding arising out of or related to the sale of goods or other performance by VMI to Customer shall be brought in the Linn County, Iowa District Court or the U.S. District Court for the Northern District of Iowa; (2) consents to the jurisdiction of each such court in any such suit, action or other legal proceeding; and (3) waives any objection which Customer may have to the venue of any suit, action or proceeding in any of such courts and any claim that any such suit, action or proceeding has been brought in an inconvenient forum. CUSTOMER WAIVES THE RIGHT TO A JURY TRIAL.

Time Limit for Bringing any Suit

In addition to the other limitations contained herein, any action hereunder must be commenced within 2 years following the original purchase of the goods or services.

Customer Data

VMI shall be allowed to process and store Customer’s business data as well as the Customer’s contact persons’ personal data and share such data with the affiliated companies of Customer and/or VMI and any other company that may be retained by VMI for debt collection purposes.

Termination by VMI

If Customer fails to fulfill any of its payment obligations, VMI may suspend performance and delivery. Any cost incurred by VMI due to such suspension, including but not limited to storage costs, shall be payable by Customer upon submission of VMI’s invoices. Performance of VMI’s obligations shall be extended during Customer’s non-fulfillment of any part of the payment terms (whether or not VMI suspends performance) and such additional time as may be necessary. If the Customer does not correct such failure in a time and manner satisfactory to VMI, VMI may, at its option, terminate the transaction as to goods not delivered and services not yet performed. If Customer becomes bankrupt or insolvent, or if any proceeding is brought against Customer, voluntarily or involuntarily, under the bankruptcy laws or any insolvency laws, VMI shall be entitled to terminate the transaction as to goods not delivered and services not yet performed. Customer shall pay VMI its reasonable termination charges in the event of any such termination. VMI’s rights under this paragraph are in addition to, and not in lieu of, any additional rights provided to VMI hereunder or by law or in equity.

Canceled Orders

A quotation or any other offer to sell by VMI, upon acceptance by Customer, may only be canceled or altered with VMI’s express written consent. In the event that Customer cancels an order for any reason, VMI shall be paid a reasonable cancellation charge consisting of a percentage of the purchase price reflecting the percentage of the work performed and material costs incurred by VMI prior to the notice of termination from Customer, plus actual direct costs incurred by VMI resulting from cancellation. Cancellation charges associated with orders for custom goods or special orders specifically manufactured or sourced to Customer’s specification may equal the actual purchase price of the affected goods.

Assignment by VMI

VMI may use subcontractors and/or third parties for services or goods to be provided. No quotation or any offer to sell may be assigned by Customer in whole or in part without VMI’s prior written consent. Any attempted assignment by Customer without such consent shall be void.

Third Party Contract Obligations of Customer

In the event that Customer has obligated itself with any third party for the completion of any portion of any project in which VMI’s goods or services will be used, Customer and VMI agree that VMI is not a party to such obligation, and VMI does not assume any liability or obligation under any such obligation of the Customer. Customer releases and agrees to defend, indemnify, and hold VMI harmless for any claims of any nature whatsoever related to any obligation, risk, liability or responsibility which was or is Customer’s under any contract, or which was assumed by Customer, towards any third party involving the goods or services supplied by VMI.

Web Site Provisions

All content on the site is the property of VMI and is protected by U.S. and international copyright laws. Any unauthorized use of the materials may violate copyright, trademark or other laws. VMI’s trademarks may not be used and links to such site may not be made without the express written permission of VMI. Such site is provided on an “AS-IS” basis. VMI DOES NOT WARRANT THAT ACCESS TO SUCH SITE WILL BE UNINTERRUPTED OR ERROR FREE. NO REPRESENTATIONS OR WARRANTIES, WHETHER EXPRESS OR IMPLIED, ARE MADE REGARDING THE INFORMATION ON SUCH SITE. VMI WILL HAVE NO LIABILITY (WHETHER DIRECT OR INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, OR CONSEQUENTIAL, OR FOR LOST SALES OR PROFITS OR OTHERWISE) BASED ON BREACH OF CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR ANY OTHER LEGAL THEORY, EVEN IF ADVISED AS TO THE POSSIBILITY OF SAME, WITH RESPECT TO THE INFORMATION, CONTENT OR OPERATION OF SUCH SITE. The foregoing is intended as a complete allocation of the risks between the parties relative to such site, and Customer hereby agrees that this limitation upon remedies will not have failed of its essential purpose.

More information on VMI's Website Terms and Conditions of Use »

Amendment to Standard Terms and Conditions

No alteration, variation, amendment, modification or waiver of any of these Standard Terms and Conditions shall be binding on VMI unless expressly stated in writing and signed by an authorized officer of VMI. VMI may elect to make amendments to these Standard Terms and Conditions from time to time, which amendment shall be effective when made.

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